Author: Priyasha Purkayastha, Global Content Manager, TJC Group
Ever given a thought to how SAP data archiving optimises performance of the system? Well, out of one of the many benefits, system optimisation via SAP archiving is one of the foremost and most sought-after ones. It helps in ensuring a lighter HANA database, faster response times, quicker disaster recovery, and much more. Therefore, if you want an optimised system performance, SAP data archiving is your way to go. Read this blog to learn more!
Table of contents
A quick introduction to SAP data archiving
As the years go by, technology keeps advancing at a significant rate, offering modern solutions packed with AI-capabilities and more for greater scalability. However, even then, controlling database size and its overall optimised performance remains a challenge for organisations. The rapid data growth considerably contributes to this; but, if database capabilities are stretched to its limits, it can greatly affect the system performance. Here’s when data archiving comes to the rescue.
Historical data cannot be deleted without a plan; it must be retained for legal compliance, for business purposes, and so on. But this data can be stored into a separate storage with the help of archiving. As a matter of fact, with SAP data archiving, performance of your systems and overall database can be optimised substantially. Having said that, data archiving also significantly contributes to sustainability. How does data growth management help in lowering carbon footprint? Download our ebook to learn more!
SAP data archiving is a strategic approach to managing your ever-growing data and ensuring efficient use of database within the IT environment. Additionally, archiving enables long-term retention and storage of data; thereby, striking a balance between retaining important historical data and maintaining a lean and high-performing system.
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SAP data archiving performance | How does it help with optimisation of system?
Like mentioned above, one can opt for system performance optimisation with SAP data archiving. But how? Here’s your answer:
Data archiving helps remove inactive data from the live or main system, which greatly contributes to the overall system performance. Moreover, it helps organisations leverage quicker response times for reports, transactions, and queries. However, that’s not it. SAP archiving offer benefits that are par excellence and also helps with system operation. Here are a few of them –
It helps achieve a lighter HANA database
One of the biggest advantages of SAP data archiving is that it helps achieve a lighter, shiny, and more efficient HANA database. Data archiving contributes to easing the memory of the database as well as tackle operational challenges, which are created due to large amounts of transactional data. With SAP archiving, optimisation comes in handy, along with, consistent response times – overall, making the HANA database smoother, more responsive, and adept for users.
Got questions regarding SAP data archiving? Here’s a blog for you:
Archiving manages data growth
All that’s said and done, managing data growth comes as a primary benefit of SAP archiving. Significant amounts of data generate on a day-to-day basis, and the size of the database only growths with it. That being said, expanding storage capacity also comes with a price – it is expensive, further disrupting your organisation’s financial plannings. SAP data archiving helps in saving this cost by managing and controlling the HANA database growth. Through this, not just the money is saved, but SAP archiving helps optimisation of the database as well.
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How SAP data archiving enhances performance of the system?
The optimisation and system performance by SAP data archiving gets enhanced in a very simple way. When inactive data is archived to a separate storage, significant space frees up in the live database. As a matter of fact, this reduces the size of the database, optimising the overall performance of the system. Moreover, when the data volume load in the live system reduces, executing queries, generating reports, and other operational tasks becomes faster. This leads to more streamlined transactional periods, resulting in better user productivity and system reliability and responsiveness. Furthermore, having an optimised system performance ensures is faster recovery in case of unprecedented disruptions as well as enhanced business continuity. What’s even more interesting is that with a lighter, more optimised system, organisations can enjoy seamless backup and data restorations in case of failure of systems.
Leverage smooth SAP data archiving performance with TJC Group
Having a helping hand when implementing SAP data archiving for system optimisation is always a good idea. TJC Group comes with an expertise of 25+ years, assisting extensive number of clients with their archiving needs. We asses your data volume, archive, and manage them – not only for gaining results, but also to overcome challenges smoothly. Additionally, we understand the legal and regulatory landscape, requirements for data privacy, and other technical aspects of such compliance. By joining forces with TJC Group, organisations can leverage the most of SAP archiving benefits in the several ways –
Comprehensive knowledge of SAP
One of the foremost reasons to join hands with us is our extensive knowledge of SAP data archiving, SAP ILM, and other solutions pertaining to tax and technology. Our significant familiarity with SAP helps bridge the gap between associated stakeholders, creatin synergy between the technical teams and clients.
State-of-the-art technology
TJC Group has adopted advanced technology and is always open to exploring and adapting newer technologies. Because of our transparency and adaptability, the operation and implementation processes become much smoother and secured. In fact, you will be surprised to learn that more than 40% of our workforce is dedicated to R&D, ensuring effortless operations of the all the processes involved.
Easy integration with our technology
Apart from adapting to advanced technologies, we also offer an SAP-certified, ergonomic software, the Archiving Sessions Cockpit (ASC). Our software helps automate the data archiving process, while implementing the best strategies into the process as per the requirements of our clients. Because of the ease of integration with our technology, the complete SAP data archiving performance of the system becomes much more enhanced. The Archiving Sessions Cockpit is our brainchild, and you can learn more about it below.
Subject matter experts
Our subject matter experts have vast experience working on an extensive range of projects. TJC Group’s SAP data archiving and ILM teams ensures delivering a seamless archiving project. Furthermore, the team of experts ensures that organisations are on par with the ever-evolving regulatory changes and compliant with the legal requirements, thereby avoiding non-compliance with charges and reputational risks.
If you want more information on our SAP data archiving benefits, strategies, etc., contact us now!
You can also check out our client case studies here for further insights: https://www.tjc-group.com/resource-category/case-study/
Frequently asked questions (FAQs)
Q1. What is SAP data archiving?
Answer:
SAP data archiving is a strategic approach to managing ever-growing volumes of data within SAP systems. It involves moving inactive or historical data from the live database to a separate, more cost-effective storage location. This process ensures that essential data is retained for legal compliance and business purposes whilst keeping the primary system lean and high-performing. To learn more, read our comprehensive guide on SAP data archiving.
Q2. How does SAP data archiving improve system performance?
Answer:
SAP data archiving enhances system performance by removing inactive data from the live database, thereby freeing up significant space. With a reduced data volume, the system can execute queries, generate reports, and process transactions much faster. This leads to improved response times, better user productivity, and greater overall system reliability and responsiveness.
Q3. Why is controlling database size important for SAP systems?
Answer:
Controlling database size is critical because when a database is stretched to its limits, it can severely affect system performance. Rapid data growth leads to slower response times, longer processing periods, and increased operational challenges. By keeping the database size in check through archiving, organisations ensure their SAP systems continue to operate efficiently and reliably.
Q4. How does SAP data archiving benefit the HANA database specifically?
Answer:
SAP data archiving helps achieve a lighter and more efficient HANA database. Since HANA is an in-memory database, every unnecessary gigabyte of data directly impacts memory consumption and performance. Archiving eases the memory load, tackles operational challenges caused by large volumes of transactional data, and delivers consistent response times — making the HANA database smoother and more responsive for end users.
Q5. Can archived data still be accessed after it is moved from the live system?
Answer:
Yes, archived data remains accessible even after it has been moved from the live database. SAP data archiving is designed to ensure long-term retention and storage of data, striking a balance between maintaining a lean system and preserving important historical information. Organisations can retrieve archived data whenever needed for legal, audit, or business purposes.
Q6. How does SAP data archiving help manage data growth?
Answer:
Significant amounts of data are generated on a day-to-day basis, causing the database to grow continuously. SAP data archiving manages and controls this growth by systematically moving inactive data out of the live system. This eliminates the need for costly storage expansions and ensures the database remains optimised, saving both money and operational effort. For more on the benefits of SAP data archiving, explore our dedicated article.
Q7. What impact does SAP data archiving have on disaster recovery?
Answer:
With a lighter, more optimised system, organisations benefit from faster recovery times in the event of unexpected disruptions. A smaller database means quicker backup and data restoration processes, which enhances business continuity. SAP data archiving therefore plays a vital role in strengthening an organisation’s disaster recovery capabilities.
Q8. Does SAP data archiving help reduce costs?
Answer:
Absolutely. By controlling database growth, SAP data archiving reduces the need for expensive storage expansions. In the case of HANA, where data is stored in-memory, reducing data volumes can lead to significant savings on infrastructure costs. Additionally, improved system performance reduces operational overhead and the costs associated with prolonged system downtime or slow processing.
Q9. How does SAP data archiving contribute to sustainability?
Answer:
Data archiving contributes to sustainability by reducing the volume of data stored in live systems, which in turn lowers the energy consumption required to maintain and operate large databases. A leaner database requires less computational power and storage infrastructure, helping organisations reduce their carbon footprint. TJC Group has published resources exploring how data volume management supports sustainability goals.
Q10. What is the Archiving Sessions Cockpit (ASC)?
Answer:
The Archiving Sessions Cockpit (ASC) is an SAP-certified, ergonomic software developed by TJC Group. It automates the data archiving process and implements best-practice strategies tailored to each client’s requirements. The ASC simplifies and streamlines archiving operations, making the entire process more efficient and enhancing overall system performance. Learn more about SAP data archiving strategies that can be implemented with tools like the ASC.
Q11. Why should organisations consider partnering with a specialist for SAP data archiving?
Answer:
SAP data archiving involves technical complexity, regulatory considerations, and strategic planning. Partnering with a specialist like TJC Group — with over 25 years of expertise — ensures that data volumes are properly assessed, archived, and managed. A specialist understands the legal and regulatory landscape, data privacy requirements, and the technical nuances of SAP systems, helping organisations overcome challenges smoothly and maximise the benefits of archiving.
Q12. How does SAP data archiving affect report generation and query execution?
Answer:
When inactive data is archived and removed from the live system, the reduced data volume allows reports and queries to be executed significantly faster. The system no longer needs to sift through large volumes of historical data to retrieve relevant information, resulting in quicker response times and more streamlined transactional periods for end users.
Q13. Is SAP data archiving relevant for organisations planning an S/4HANA migration?
Answer:
Yes, SAP data archiving is highly relevant — and often essential — for organisations planning a migration to S/4HANA. Reducing data volumes before migration shortens conversion times, lowers infrastructure costs, and minimises risk. A well-executed archiving strategy can achieve typical data reductions of 30 to 70%, making the migration process faster, less costly, and less disruptive.
Q14. What types of data are typically archived in SAP systems?
Answer:
Data that is typically archived includes historical transactional data, completed financial documents, old purchase orders, closed sales orders, expired material master records, and other inactive records that are no longer needed for daily operations. However, this data must often be retained for legal compliance, audit readiness, or business reference purposes — which is precisely why archiving, rather than deletion, is the appropriate approach.
Q15. How does TJC Group ensure compliance during the SAP data archiving process?
Answer:
TJC Group’s subject matter experts have deep knowledge of the legal and regulatory landscape across jurisdictions. During the archiving process, TJC Group ensures that data retention policies comply with local legal and tax requirements, data privacy regulations such as GDPR, and industry-specific obligations. This approach helps organisations avoid non-compliance penalties and reputational risks whilst maintaining efficient data management practices.
